In NVA, there are three ways to register a publication/result:

• Start with a link to the original version. This is the recommended method if you are registering an article in NVA. The associated file is automatically uploaded.
• Start by uploading a file (full-text file of the article).
• Start with a blank registration form, register the metadata, and finish by uploading a file if relevant.

Remember, publications associated with externally funded projects must include the project number. You can also link your research output to a research group in NVA. To do this, search for the research group when registering the article, or go to 'My Page' and 'Result Registrations,' then click on the edit pencil for the result you want to link to the project/research group.

See how to register a result in NVA on Sikt's help pages.

• In NVA, you can link your ORCID to your user account. The advantage of this is that the system can more quickly import your publications into NVA.
• Log in to NVA and follow the instructions from Sikt to activate this
• Read more under Make your research visible.

In NVA, there are two ways to register a project.

• Projects funded by the Research Council of Norway
  • If the project is funded by the Research Council of Norway, NVA can retrieve some information from the Research Council's project database. You can do this by searching for either the project leader or the project name.
• Blank registration form
  • Used to register projects with funding sources other than the Research Council of Norway.
  • Also used if you need to register a research group.
  • Please note: There can only be one project leader in NVA.
  • Information about publications and research outputs from the research group is automatically transferred to the research group's USN webpage.

See how to register a project in NVA on Sikt's help pages.

Must ensure that:

1. Their own scientific works are correctly registered in NVA, cf. Routine instructions for reporting.
2. All scientific publications linked to an externally funded project have the funder's project number included in the NVA entry.
3. A full-text version of all scientific articles is registered in NVA. Most journals allow the submission of the final manuscript version after peer review (also called the post-print version). In cases where the journal permits the submission of the publisher's published PDF, it is recommended that this version be registered in NVA.
4. NVA entries include a URL to research data archived in the USN Research Data Archive or another data repository.

Deadline: January 31

The head of Departement receives lists of approved entries for their unit from the faculty superuser and confirms via email to the faculty superuser that the publications on the list are correctly categorized and should be included in the reporting.

Deadline: March 20.

Ongoing throughout the year

• Each faculty has a superuser responsible for providing user support to the academic communities. See the overview of superusers.
• Administrative control routines: Managing personal data, correcting missing p-persons, duplicate searches, fixing DOIs, following up on control lists from Sikt, etc.
• Ensure that academic communities are updated with relevant information about deadlines and guidelines from funders and authorities.
• Provide analyses and publication lists upon request, primarily based on data from completed reporting years.
• All full-text documents uploaded to NVA must be quality-assured and rights-cleared before being made available. This involves ensuring that USN complies with publisher/journal guidelines regarding which version can be made available and whether the text can only be made available after an embargo period. If the wrong version has been uploaded, the superuser will contact the researcher who uploaded the text and request that a different version be uploaded.

In connection with annual reporting

• The faculty superuser ensures the quality and approves all NVA entries for the faculty. Information about the number of authors, affiliations, and other metadata must be accurately recorded.
• When reviewing entries, the superuser must verify that scientific articles are registered in NVA. If the full text (post-print version or the publisher's PDF) has not been submitted by February 1st, the superuser must send a reminder to the author from USN to ensure the full text is registered in NVA.
• Act as a point of contact with other institutional superusers (especially for resolving potential disputes).
• Report any disputes to the Publication Committee at USN.
• Submit disputes to the National Dispute Committee. 
• Conduct reporting in accordance with the National Reporting Instructions.
• Prepare annual publication analyses.

National deadline for reviewing co-publications: February 21.

Deadline for submitting disputes to the National Dispute Committee: March 1.

Reporting to the Ministry of Education and Research/DBH: Usually April 1 (announced annually).

• The committee can evaluate scientific publications where doubts or disagreements have arisen in connection with the registration and reporting of scientific publications.
• The committee can also assess potential disputes regarding co-publications with other institutions.
• The committee follows the criteria for scientific publications outlined in the current reporting instructions.
• On the Publication Committee's pages, you can find members, tasks, meeting notices, and protocols (Only in Norwegian).

Log in to min.usn and click on "My Profile" to update your employee profile to automatically retrieve your research outputs from NVA.

• You can link your research output to a research group in NVA. You do this by searching for the research group when registering the article. 
• Alternatively, you can do this afterward by going to "My Page" and "Result Registrations." Click on the edit pencil for the result you want to link to the project/research group.
• A full guide can be found on Sikt's website.

If the project is funded by the Research Council of Norway, NVA can retrieve some information from the Research Council's project database. You can do this by searching for either the project leader or the project name.